Categories
Accounts Payable
Web-Based Reporting
All Accounts Payable reports can be generated and viewed through Microsoft Internet Explorer with our Web Reports module, at the same high level of security as with the module’s standard output.
Reporting Features
• Maintain custom form layouts for printed forms used throughout all modules.
• Tailor Accounts Payable forms to your organization’s design requirements.
• Export all report data to an external file. Data types supported include ASCII text, delimited, Excel, Lotus 1-2-3, HTML, RTF or Microsoft Word.
• Output any report to the screen, a printer or a variety of file formats.
• Create customized, presentation-quality reports through Crystal Reports software.
Reports
• Aged Payables
• Purchase Activity
• Vendor Payment Activity
• Sales Tax
• Payment History
• Vendor Purchase Analysis
• AP Analysis
• Cash Requirements
• Vendor 1099 Activity
• Vendor 1099 History
• AP Trial Balance
FEATURES:
System Implementation Options
Customize vendor management tasks to match your business requirements.
• Define an unlimited number of companies with different vendors and processing options.
• Post transactions in detail or summary to the general ledger.
• Maintain an audit log.
• Customize batch, journal and transaction IDs for vouchers, memos and payments.
• Establish up to four user-defined aging categories.
• Produce up to four custom fields for vendors.
Vendor Management
Tailor vendor management options by assigning various default items to each vendor.
• Assign defaults for general ledger account, item, 1099 type, payment terms, bank account, currency, and tax codes.
• Define a payment method for each vendor.
• Designate user-defined tolerance codes for purchase order matching.
• Generate separate checks for each vendor with a separate check option.
• Create an easy-to-follow audit trail while preventing duplicate invoice entries and payments.
Voucher and Memo Processing
Simplify voucher entry and eliminate duplication by creating recurring vouchers with user-defined processing cycles.
• Process vouchers by batch.
• Designate a batch as private or public.
• Assign a reference code for each voucher line.
• Hold any batch to prevent posting or any voucher to prevent payment.
• Perform real-time posting of batches online at any time, and simultaneously update two different company ledgers automatically when posting intercompany expense distributions.
Payment Processing
Prepare for accurate reconciliation and avoid missing important payments with these helpful features.
• Process payments by bank account and payment method.
• Select vouchers for payment based on a variety of criteria.
• View and edit voucher selections.
• Monitor the available cash balance.
• Partially pay invoices.
• Record manually written payments.
• Enter a prepaid invoice.
• Automatically apply a prepaid invoice when the voucher is posted.
Multicurrency Capabilities
Operate your business on a global level using the system’s multicurrency functionality.
• Enter vouchers in a vendor’s natural currency.
• Issue payments in any currency.
• Modify the settlement amount of an invoice using an exchange rate override.
• Recognize and post realized gains and losses when paying an invoice.
• Perform cross-rate derivation.
Period-End Options
Improve your productivity with simplified period-end processing.
Specify reports to print automatically at period end.
Purge data at any time or as part of the period-end process.
Post to current and future periods.
Generate audit registers, reconciling your accounts payable with the AP Trial Balance report.
Retain multi-year history of voucher and payment data for year-toyear comparisons, trends and analyses.
Security
Enjoy peace of mind, knowing that your sensitive accounts payable records are safe from unauthorized access.
• Set up specific security groups, thus limiting access to a defined group of users.
• Establish access permissions such as display only, excluded, add/change/delete, or supervisory.
Payables Analysis
Accounts Payable lets you drill down on any vendor field to access more detailed information.
• Use the system’s extensive drill-down and drill-around capabilities to view all vendor activities such as vouchers, debit and credit memos, and payments.
• Create user-defined ad hoc queries by establishing a variety of selection criteria for vendor inquiry and analysis.
Drill down and view voucher and payment information, vendor statistics, aging information and the latest transactions
A Comprehensive Solution
Flexible and Powerful
Easy to Implement and Use
FEATURES:
• Divisional Accounting – Assign separate accounts payable general ledger accounts to each department or division. All reports can provide divisional totals.
Accounts Payable and Accounts Receivable Clearing – Apply invoices automatically or selectively to the vendor’s balance, eliminating the manual matching process of issuing checks and posting payments. This is especially helpful for accounts receivable customers who are also accounts payable vendors.
• History Retention – The invoice history file provides a detailed record of accounts payable invoices, including detailed distribution of expense amounts to various general ledger accounts. The detailed check history report provides a complete record of invoices and payments for each check.
• Use Tax and Freight Allocation – Flag the entire document for Use Tax and specify which general ledger account to expense for freight.
• Credit Card Balance Transfer – Designate vendors who represent credit card companies. When entering invoices for a credit card vendor, you may classify individual expense lines to alternate vendors for tracking purchase history, or 1099 purposes.
• Automatic Payment Selection – Select invoices for automatic payment based upon the due date, discount due date or vendor. Select individual invoices for full or partial payment. Place vendors “on hold” to prevent automatic payment.
• Invoice Entry – Automatically calculate due dates, discount due dates and discount amounts, and expense invoices to any number of accounts.
• Repetitive Invoice Processing – Automatically process repetitive billing such as rent, loan payments and utility payments. Recurring invoices are automatically prepared without repetitive data entry.
• Checks – Print Accounts Payable checks on standard or custom check stock. Print two check stubs on a single page to accommodate laser-printed checks.
• Extended Stub Report – Print an optional extended stub report, which can include invoice detail for all checks, or for checks where information did not fit on one stub.
• Manual Checks – Record handwritten checks, reversals and voided checks, then print individual checks from the manual check entry program.
• Check Reversing – When reversing a check, you are asked if the invoice should be recalled. If yes, the entire invoice is put back on file.
• International Address Capability – To handle international addresses, vendor masterfiles include three address lines, country codes, international postal codes and expanded telephone number fields.
• Vendor Memos – Enter and maintain vendor memos for individual vendors with full text-editing capabilities. Flag selected vendor memos to automatically pop up during data entry programs, so you can see critical information.
• Vendor Masterfile Audit – Audit changes, deletions or additions to the vendor masterfile.
Accounts Payable module helps you save time, reduce administrative costs and gain better control over your business processes by automating a wide range of vendor-related tasks. It is a key component of our services, a highly reliable, robust and integrated series of business applications that delivers a flexible, scalable and fullfeatured total e-business management solution.
With a variety of advanced customization options, the Accounts Payable module lets you specify vendor management procedures and processes to best suit the needs of your organization. The system makes it simple to enter a default general ledger account to the vendor class, or to a batch and track expenses by department or location. You can also fulfill specific vendor requirements quickly and easily by assigning a default item, 1099 information, payment terms, and tax codes to each vendor.
In addition to providing maximum flexibility, the system gives you fast, easy access to the information you need for day-to-day tasks and period-end processing, including vendor statistics, aging and transaction information.
Accounts Payable simplifies voucher entry by automatically calculating sales taxes, discounts and due dates, as well as by defaulting general ledger accounts, payment terms and 1099 information. Because you can set up recurring vouchers, you’ll save time and maximize productivity by eliminating duplicate work each month. Simplified period-end processing can further improve your productivity.
With a variety of advanced customization options, the Accounts Payable module lets you specify vendor management procedures and processes to best suit the needs of your organization. The system makes it simple to enter a default general ledger account to the vendor class, or to a batch and track expenses by department or location. You can also fulfill specific vendor requirements quickly and easily by assigning a default item, 1099 information, payment terms, and tax codes to each vendor.
In addition to providing maximum flexibility, the system gives you fast, easy access to the information you need for day-to-day tasks and period-end processing, including vendor statistics, aging and transaction information.
Accounts Payable simplifies voucher entry by automatically calculating sales taxes, discounts and due dates, as well as by defaulting general ledger accounts, payment terms and 1099 information. Because you can set up recurring vouchers, you’ll save time and maximize productivity by eliminating duplicate work each month. Simplified period-end processing can further improve your productivity.
Web-Based Reporting
All Accounts Payable reports can be generated and viewed through Microsoft Internet Explorer with our Web Reports module, at the same high level of security as with the module’s standard output.
Reporting Features
• Maintain custom form layouts for printed forms used throughout all modules.
• Tailor Accounts Payable forms to your organization’s design requirements.
• Export all report data to an external file. Data types supported include ASCII text, delimited, Excel, Lotus 1-2-3, HTML, RTF or Microsoft Word.
• Output any report to the screen, a printer or a variety of file formats.
• Create customized, presentation-quality reports through Crystal Reports software.
Reports
• Aged Payables
• Purchase Activity
• Vendor Payment Activity
• Sales Tax
• Payment History
• Vendor Purchase Analysis
• AP Analysis
• Cash Requirements
• Vendor 1099 Activity
• Vendor 1099 History
• AP Trial Balance
FEATURES:
System Implementation Options
Customize vendor management tasks to match your business requirements.
• Define an unlimited number of companies with different vendors and processing options.
• Post transactions in detail or summary to the general ledger.
• Maintain an audit log.
• Customize batch, journal and transaction IDs for vouchers, memos and payments.
• Establish up to four user-defined aging categories.
• Produce up to four custom fields for vendors.
Vendor Management
Tailor vendor management options by assigning various default items to each vendor.
• Assign defaults for general ledger account, item, 1099 type, payment terms, bank account, currency, and tax codes.
• Define a payment method for each vendor.
• Designate user-defined tolerance codes for purchase order matching.
• Generate separate checks for each vendor with a separate check option.
• Create an easy-to-follow audit trail while preventing duplicate invoice entries and payments.
Voucher and Memo Processing
Simplify voucher entry and eliminate duplication by creating recurring vouchers with user-defined processing cycles.
• Process vouchers by batch.
• Designate a batch as private or public.
• Assign a reference code for each voucher line.
• Hold any batch to prevent posting or any voucher to prevent payment.
• Perform real-time posting of batches online at any time, and simultaneously update two different company ledgers automatically when posting intercompany expense distributions.
Payment Processing
Prepare for accurate reconciliation and avoid missing important payments with these helpful features.
• Process payments by bank account and payment method.
• Select vouchers for payment based on a variety of criteria.
• View and edit voucher selections.
• Monitor the available cash balance.
• Partially pay invoices.
• Record manually written payments.
• Enter a prepaid invoice.
• Automatically apply a prepaid invoice when the voucher is posted.
Multicurrency Capabilities
Operate your business on a global level using the system’s multicurrency functionality.
• Enter vouchers in a vendor’s natural currency.
• Issue payments in any currency.
• Modify the settlement amount of an invoice using an exchange rate override.
• Recognize and post realized gains and losses when paying an invoice.
• Perform cross-rate derivation.
Period-End Options
Improve your productivity with simplified period-end processing.
Specify reports to print automatically at period end.
Purge data at any time or as part of the period-end process.
Post to current and future periods.
Generate audit registers, reconciling your accounts payable with the AP Trial Balance report.
Retain multi-year history of voucher and payment data for year-toyear comparisons, trends and analyses.
Security
Enjoy peace of mind, knowing that your sensitive accounts payable records are safe from unauthorized access.
• Set up specific security groups, thus limiting access to a defined group of users.
• Establish access permissions such as display only, excluded, add/change/delete, or supervisory.
Payables Analysis
Accounts Payable lets you drill down on any vendor field to access more detailed information.
• Use the system’s extensive drill-down and drill-around capabilities to view all vendor activities such as vouchers, debit and credit memos, and payments.
• Create user-defined ad hoc queries by establishing a variety of selection criteria for vendor inquiry and analysis.
Drill down and view voucher and payment information, vendor statistics, aging information and the latest transactions
A Comprehensive Solution
Accounts Payable module provides a comprehensive solution for managing your expenditures. Beyond recording transactions and obligations to vendors and creditors, Accounts Payable offers flexible cash disbursement and check writing capabilities, and takes advantage of discounts offered for invoices paid by the discount due date. The informative financial reports, including payables aging and future cash requirements, provide valuable business insights for decision-making.
Flexible and Powerful
The many features of the Accounts Payable module allow accounting by department or division, use of multiple bank accounts, auditing of changes to the vendor masterfile, use tax and freight allocation, the ability to add new vendors and codes “on the fly,” automatic payment selection, check printing on standard or custom stock, invoice history retention, check reversing, and more.
Accounts Payable can be used as a standalone, or to expense invoices directly to the Job Cost module. Information from invoices entered through the Purchase Order module is posted directly to the Accounts Payable masterfile. From Accounts Payable, you can query all open purchase orders for each vendor.
Easy to Implement and Use
Powerful, yet simple to use, Accounts Payable uses the familiar Windows graphical format to present information. It smoothly integrates with Microsoft Office to easily generate personalized communications to vendors.
Sage Software’s integrated accounting, e-business, customer relationship management (CRM), distribution and manufacturing solutions help you transform data into the helpful insights your business needs to prosper. Our extensive product line offers a progressive series of modules and hundreds of industry-specific add-ons. Sage MAS 90 and Sage MAS 200 Accounts Payable gives you the information and reporting ability to effectively conduct expense management activities today, and make better business decisions for the future.
FEATURES:
• Divisional Accounting – Assign separate accounts payable general ledger accounts to each department or division. All reports can provide divisional totals.
Accounts Payable and Accounts Receivable Clearing – Apply invoices automatically or selectively to the vendor’s balance, eliminating the manual matching process of issuing checks and posting payments. This is especially helpful for accounts receivable customers who are also accounts payable vendors.
• History Retention – The invoice history file provides a detailed record of accounts payable invoices, including detailed distribution of expense amounts to various general ledger accounts. The detailed check history report provides a complete record of invoices and payments for each check.
• Use Tax and Freight Allocation – Flag the entire document for Use Tax and specify which general ledger account to expense for freight.
• Credit Card Balance Transfer – Designate vendors who represent credit card companies. When entering invoices for a credit card vendor, you may classify individual expense lines to alternate vendors for tracking purchase history, or 1099 purposes.
• Automatic Payment Selection – Select invoices for automatic payment based upon the due date, discount due date or vendor. Select individual invoices for full or partial payment. Place vendors “on hold” to prevent automatic payment.
• Invoice Entry – Automatically calculate due dates, discount due dates and discount amounts, and expense invoices to any number of accounts.
• Repetitive Invoice Processing – Automatically process repetitive billing such as rent, loan payments and utility payments. Recurring invoices are automatically prepared without repetitive data entry.
• Checks – Print Accounts Payable checks on standard or custom check stock. Print two check stubs on a single page to accommodate laser-printed checks.
• Extended Stub Report – Print an optional extended stub report, which can include invoice detail for all checks, or for checks where information did not fit on one stub.
• Manual Checks – Record handwritten checks, reversals and voided checks, then print individual checks from the manual check entry program.
• Check Reversing – When reversing a check, you are asked if the invoice should be recalled. If yes, the entire invoice is put back on file.
• International Address Capability – To handle international addresses, vendor masterfiles include three address lines, country codes, international postal codes and expanded telephone number fields.
• Vendor Memos – Enter and maintain vendor memos for individual vendors with full text-editing capabilities. Flag selected vendor memos to automatically pop up during data entry programs, so you can see critical information.
• Vendor Masterfile Audit – Audit changes, deletions or additions to the vendor masterfile.